project, but it delegates some part of the responsibilities in Russia to
the USVPU. Such control circuit has been already tested in 1994-98. In a
course of realization of the Ural universities consortium work with the
Ghent University within the framework of the multilateral agreements, and
also the USVPU with Ghent, Rotterdam and Valladolid universities under the
URAL project (Tempus/Tacis) T-JEP-10094-95-RF. The positive administrative
experience accumulated for these years allows to recommend the used circuit
of work.
During the second and third years functions of University - Coordinator of
the project executes the USVPU, and some part of the responsibilities on
coordination of works in Europe are preserved for RUG. The delegation of a
coordinating role to Russian university (USVPU) has two reasons: first, the
major part of work under the project is carried out in Russia; secondly,
the fulfillment of managing functions will allow the USVPU to fix and to
advance those skills of a realization of international cooperation, which
were incorporated by joint activity of the Russian-European consortium of
universities in 1994-98.
The problems of CHAIN-E and Russian-European subprojects development
strategy (as well as development strategy of the URAL subprojects and other
projects connecting universities of Ural and Europe into the network) will
be settled by Council of the Rectors, which includes Prof./Dr. G. Romantsev
(USVPU), Prof./Dr. V. Tretyakov (USU), Prof./Dr. V. Kamyshov (USUE),
Prof./Dr. S. Naboichenko (USTU), Prof./Dr. V. Zhavoronkov (USPU) on the
part of Ekaterinburg universities.
The operating project management is carried out by the Coordination Council
of the managers of works at the universities. To be such managers: a Vice-
Rector - coordinator of the international programs (USVPU), Prof./Dr. I.
Kolobkov - Chairman of Coordination Council; a Vice-Rector on international
relations (USUE), Prof./Dr. A. Maltsev – deputy head of the Coordination
Council; the dean of Economics Faculty (USU), Prof./Dr. D. Nesterova; Head
of the Department of The Analysis of Systems and Decision Making (USTU),
Prof./Dr. O. Nikonov; a Vice-Rector on educational work and international
relations (USPU), Prof./Dr. M. Igoshev are appointed. The managers of works
at the universities coordinate aspirations of faculties and departments
involved in the project in the correspondence with the annually developed
general plan of the activity, which is approved in Tempus Department of the
ETF.
A big role in carrying out of the MJEP CHAIN-E activities is played by the
ECTS-coordinators, appointed at the universities, who are responsible for
the ECTS implementation while realization of student exchanges. The strict
fulfillment of ECTS principles, which is steadfastly monitored by the ECTS-
coordinators, is the lien of that the procedures of academic recognition of
study results will be facilitated, and the students who wish to study
abroad, will not be afraid of extension of terms of their study because of
a problem with academic recognition. In 4 of five Ural universities the
ECTS-coordinators already exist and have passed training periods abroad and
followed special courses in the USVPU: Prof./Dr. A. Zhuchenko Vice-rector
of the USVPU; the Head of the Educational Department (USTU) Prof./Dr. V.
Shavrin; the employee of the Educational Department (USPU) Prof. M.
Yelisafenko; Prof./Dr. of the International Relations Department (USU) V.
Kouzmine. Besides, the ECTS technology is widely known to the
administrative and academic staff of the USVPU, who can be involved to
management of the process of ECTS introduction into other Ural
institutions.
The course of works under the project is weekly discussed by the Head of
the Coordination Council with the representatives of international
departments of universities (liaison-officers). The meetings of liaison
-officers, as an element of operating control, are widely applied in
activity of the consortium of Ural universities in 1994-98. The functions
of liaison-officers execute the following persons: Prof./Dr. T. Begalova
(USTU), Mrs. Y. Tokpiseva (USPU), Mrs. R. Shamsutdinova (USU).
The managers of works under the project at the universities act in a close
contact with services of international cooperation. These services at
various universities are on the different stages of development, however
they can effort to cover needs of the project. The main work will be
carried out by the most developed subdivisions of the University -
Coordinator (USVPU): the Regional Office for International Cooperation,
Language Center, Regional Centre for Student Exchanges.
The Regional Office for International Cooperation of the USVPU in
cooperation with international departments of other universities[1] is to
fulfill the following functions:
34. Regularly instructs the managers of works at the consortium
universities and various participants about new possibilities and new
kinds of activity in the framework of the project and gives practical
advises.
35. Distributes information about a course of realization of the project,
ensures feedback.
36. Organizes coordination meetings of the managers of works.
37. Realizes interaction with the foreign partners - participants of the
projects.
38. Realizes planning and monitoring the course of realization of the
project.
39. Elaborates the reports (intermediate and final).
40. Represents outcomes of the project to a wide academic public.
41. Organizes international and regional conferences, seminars and
meetings.
42. Realizes developing and issuing of the newsletters.
43. Carries out the accumulation and systematization of materials on the
results of foreign training periods and of the employees of the
consortium universities.
44. Organizes sending and receiving of the official invitations.
45. Realizes communication with embassies and consulates to settle problems
of visa support.
46. Organizes visa maintenance to the foreigners in Ekaterinburg.
47. Helps in registration of the passports, insurance and other necessary
documents for departure abroad.
48. Helps in booking of the travel tickets and hotels.
49. Organizes residing, feed and leisure of the foreign visitors to
university.
50. Creates information and methodical databases for elaboration of social-
cultural programs both for the foreign visitors, and for the university
employees and students departing abroad.
51. Organizes cultural information maintenance concerning country of stay
for students the university employees departing abroad.
52. Organizes a supply.
53. Realizes print-design works of the department.
54. Organizes text translations.
55. Provides serviceable operation of all kinds of communication
(telephone, fax, mail, DHL post, e-mail).
56. Realizes the collection of the financial documents (invoices, waybills,
travel tickets) and their registration in the correspondence with
requirements of the project.
57. Realizes planning and monitoring expenditures of financial assets of
the project.
58. Elaborates the financial report on the expenditures of grant money.
59. Conducts accounting and remittances in various currencies.
60. Inspects and adjusts the use of financial assets of the university by
the department.
Thus, the international departments of both Ural, and European
universities bear responsibility for the most general organizational
aspects of the realization of the project: operative-circumspect activity,
planning, monitoring and reporting, distribution of outcomes of works,
technical support of the mobility, publishing works, supply and financial
management.
The inclusive aspects of the project concerning development of higher
economic education, tutoring at foreign universities and academic
recognition of study periods, and also individual problems of organization
of mobility are assigned to Regional Centre for Student Exchanges (Vagant
Center) of the USVPU, which bears responsibility for the fulfillment of the
following functions:
Introduction of the European Credit Transfer System (ECTS) in the Ural
universities; the guaranteed carrying out of the obligations of
universities on observance the ECTS principles and mechanisms while its
using among Russian institutions as well as while international student
exchanges;
Rendering of the methodical and organizational assistance while
introduction ECTS in the Ural universities; rendering of organizational and
information support to the institutional ECTS-coordinators beginning the
introduction of the ECTS; involving of academic staff in a procedure of
credit allocation among subjects of the curricula;
Coordination of the Ural universities activity on their adaptation to the
requirements of the European educational dimensions;
Informing of the university administrators, students and teachers-users of
the ECTS concerning educational possibilities of the European and Russian
universities; requirements and possibilities of their reception;
coordination, preparation, elaboration and distribution of information
packages of faculties, electronic presentation versions (Home pages) and
student Handbooks and Guides in Russia and countries of Western Europe.
The accumulation, processing and distribution of an information on problems
of mutual academic recognition among institutions of the Ural Region;
Organization of training periods for the teachers and administrators of the
Ural consortium universities concerning student exchanges and academic
recognition; generalization of obtained outcomes and their distribution in
the Ural universities consortium;
The coordination and approvement of the normative documents on academic
recognition;
Participation in the development of general curricula and Russian State
educational standards;
Maintenance of constant contacts with the ECTS-coordinators from other
universities: exchange with the applications, agreements on study terms;
coordination of the curricula and educational programs; preparation of the
documents on transcription of outcomes of study; fixing of the courses
recognition and recognition of study periods; designing of the individual
educational programs; combination of academic requirements and personal
interests of the students;
Monitoring of a course of study in the framework of the ECTS: maintenance
of adaptation and integration of foreign students at the university;
maintaining of contacts with the outgoing students for promotion of their
adaptation and progress in study.
Establishment and maintaining of contacts with structures realizing
sponsorship of study abroad, national organizations financing the programs
of student exchanges.
In a course of project the creation of the Vagant Centre branches at
the Ural universities consortium and delegation of a part of functions of
Regional Centre for Student Exchanges are supposed. Together with it, the
part of the responsibility under the project for study of the students
abroad is transmitted also to the Ural universities.
At the European universities the responsibility for the listed above
kinds of activity are assigned to student advisory centers and to
international relation offices. In all cases at the Russian universities as
well as in institutions of European Union the kinds of activity are carried
out with participation of faculty and university ECTS-coordinators.
The responsibility for language preparation of the students and
trainees is assigned separately to each university of the consortium.
However, the perfecting of language knowledge at the Russian participants
is supposed to be realized with use of possibilities of the modern Language
Center (USVPU), which has not only modern equipment, but also progressive
technologies of teaching. In a course of the project it is supposed to
create branch of the Language Center in opposite from the USVPU side of
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